The Skeptics Guide To Archiving: To Archive or Not to Archive ?

There are a plethora of reasons to archive but companies seem to turn a blind eye to the importance of this. It has been proven to be a crucial piece of securing data to ensure the end goal is met. So why are so many in the industry still dismissive of this process and system? Those of us who rally behind archiving are still shaking our heads, baffled at the skepticism of nonbelievers. Some don’t archive because they believe it’s too costly for their company, others just simply don’t find it necessary and don’t realize how much faster and more efficiently their current system could work if old data was purged out of the everyday access zone. This article examines the top reasons to archive.

  1. Regulatory Concerns: Regulatory concerns are a critical justification for archiving to preserve important data so it is imperative for your company to archive data in place of linear purging. In each respective industry there are regulations by which a company must abide and the archived data is proof of compliance.  Consider the example in the case of a health care organization with HIPPA and HITECH compliance regulations. 
  2. Liability management:  There is a reason that information policies are in place around our email systems but too often it’s not well understood that you can archive a complex system or it’s very inconvenient or just dangerous as well as costly. 
  3. Performance Improvement: As data volumes increase exponentially, the speed at which they are created is also accelerating. The amount of data in the digital universe is astounding, with “geobytes” and “brontobytes” replacing terabytes as common data storage measurements.   All this data slow the performance of your application, backups, and software upgrades.  Archiving the data in an accessible repository will improve application performance and productivity.  
  4. Upgrading a System: The cost of upgrading and system is increased when one maintains 10 years (for example) of data and the system is carrying around information that is often not very important but the upgrade will potentially choke on older data adding cost and complexity to an upgrade project.

So what makes us different? We automate this process with our tool, Alchemize. And how Alchemize works so effectively is that it is an automation tool that intuitively understands any given system to make this process strapless which means your company has no clue there is an archival operation in place and implementation is smooth. No system, no person knows this even took place unless they were privy within the company. 

 

By: Lee Maree Fazzio

Sales and Marketing Strategist

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Maxis Technology, established in 2012, is dedicated to the development of enterprise data management software.

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